Remote Finance & Accounting roles
Hire a dedicated
Offshore Accounts Payable Specialist
from the Philippines
Get a top-tier Accounts Payable Specialist for a fraction of your local hiring costs. GoTeam finds and vets the right talent for you, equips them with AI, and handles any admin work. So your vendors are paid on time, your payments are accurate, and your payables are clean when the books close.
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You can't control cash flow if you can't control what goes out
Every vendor invoice your business receives is money that has to leave your account. Which means before they're paid, someone has to verify them, code them to the right expense, and route them for approval. And that whole cycle only works when the right person is behind it.
Without them, a missed approval could hold up a payment, costing you a vendor's trust. A coding error could send money to the wrong account. Or worse, a vendor statement that doesn't match your records could turn into a dispute that pulls your team off your close and puts your cash position at risk.
That's where a GoTeam Accounts Payable Specialist steps in. They own your vendor payment cycle from the Philippines, as a permanent part of your team. They learn your suppliers, your approval workflows, and the way your payments run. Then keep it all moving accurately, month after month, so what your business owes goes out the right way.
What our Accounts Payable Specialists are measured on
Most offshore hires are measured by hours. At GoTeam, our Accounts Payable Specialists are measured by outcomes, set as clear objectives and tracked as results. Here are the three they own.
Objective 1
Processing every invoice correctly, and paying every vendor on time
- Reviewing and verifying vendor invoices against purchase orders and delivery records before they're approved for payment
- Maintaining payment accuracy across every vendor, every cycle, with errors caught and resolved before the next payment run
- Coding every invoice to the right expense category so the general ledger reflects what was actually spent, and where
Objective 2
Keeping vendor accounts reconciled and vendor relationships intact
- Reconciling vendor statements against internal records monthly, and catching discrepancies before they become disputes
- Managing vendor onboarding, records, payment terms, and communication across every supplier the business pays
- Reconciling credit card transactions and employee expenses against policy, with every dollar coded, approved, and accounted for
Objective 3
Building AP into a function the close can depend on
- Handing a clean, fully reconciled payables position to the close team every month, with documentation to back it up
- Standardizing and documenting AP procedures across vendor types, payment methods, and business units so each one is repeatable and built to scale
- Producing AP aging and payment reporting that gives leadership a clear view of what's owed, what's due, and what's already out the door
Powered by OKRx, our AI-powered execution system. OKRx sets your Accounts Payable Specialist's 90-day targets and tracks them daily on a live scoreboard, so the outcomes that matter to you are the ones they're working toward.
How our Accounts Payable Specialists stay ahead of your entire payables cycle
Every Accounts Payable Specialist at GoTeam is equipped with two things most aren't: a library of Claude skills we designed specifically for invoicing, reconciliation, and payments, and a suite of AI tools we built ourselves. And between them, repetitive work that normally eats into the day, like matching invoices, reconciling statements, and reviewing payment batches, gets done in a fraction of the time. Which means your Accounts Payable Specialist can focus on the judgment calls, the supplier relationships, and the payment decisions that need a human.
Here's each Claude skill at work:
Invoice verification
When a vendor invoice doesn't match the purchase order, the delivery record, or both, your business is one approval away from paying the wrong amount or paying for something that never arrived. So your Accounts Payable Specialist uses Claude to run a three-way match on every invoice, and flag whatever doesn't line up.
Payment run preparation
Every time a payment run goes out, it can carry hundreds of transactions at once, which makes duplicates, wrong amounts, and unapproved line items easy to miss. So your Accounts Payable Specialist uses Claude to scan the full batch before it's released, and surface whatever shouldn't be there.
Vendor statement reconciliation
Your vendors track what you owe them. You track what you've paid them. And every month, those two records need to agree before anyone can move forward. So your Accounts Payable Specialist uses Claude to reconcile every vendor statement against your internal records, and trace any difference back to its source.
Expense reconciliation
Credit card charges and employee expense claims can come from anywhere, and any one of them could be miscoded, out of policy, or missing an approval. So your Accounts Payable Specialist uses Claude to review every transaction against your expense policy, and catch whatever doesn't comply before it's processed.
AP aging analysis
An AP aging report tells you what you owe and how long it's been outstanding, but it doesn't tell you which vendors need attention first or where a pattern is forming. So your Accounts Payable Specialist uses Claude to analyze your full aging report, prioritize what's overdue, and spot the trends that matter before they start costing you.
AP close reporting
At month-end, your AP data needs to tell a clear story: what's been paid, what's outstanding, and what's due next. So your Accounts Payable Specialist uses Claude to turn your aging balances, open items, and payment activity into reporting leadership can read once and act on.
What this means for your payables, and your bottom line
With AI behind them, your GoTeam Accounts Payable Specialist doesn't just process your invoices and pay your vendors. They deliver more, at a higher standard, and at a lower cost to you.
Over 170 companies across
15+ industries have grown their teams with us
Ready to hire your Accounts Payable Specialist?
Speak with our team→Your tools, your standards, your way of working
Your GoTeam Accounts Payable Specialist isn't someone you have to rebuild your process around. They work in the platforms you already run on, and to the standards you already work to. From day one, they fit how your payables function operates.
Your tools
The platforms your payables function runs on, Bill.com, QuickBooks, Xero, NetSuite, Sage and Sage Intacct, MYOB, and Excel, are platforms your Accounts Payable Specialist already knows. And when the role calls for expense management, they're just as comfortable in tools like SAP Concur, Expensify, and Ramp. Which means they can pick up your approval workflows, your vendor accounts, and your payment cycle fast, and be productive from the start.
Your standards
Every GoTeam Accounts Payable Specialist is screened against US GAAP, with particular depth in expense recognition, accruals, and payables classification. They're also equally prepared for IFRS and Australian Accounting Standards, from ATO compliance to BAS reporting, if you operate there. Whichever framework your financials are held to, they know how to work within it.
You lead them.
We handle the rest.
Your Accounts Payable Specialist is a dedicated member of your team. You set their priorities, loop them into your meetings, and direct their work like any other member of your staff. Everything else, the hiring, the admin, the equipment, the security, is handled by us. So you get an Accounts Payable Specialist on par with the best you'd find locally, without the cost and overhead of employing them directly.
Setup
Because we handle the recruiting, vetting, equipment, and IT before they start, your Accounts Payable Specialist is ready to dive straight into work in two weeks, unlike the months it takes to hire the same role locally. And we don't just hand them over. We work alongside you to settle them fully into your team over their first 90 days, so they understand your vendors, your approval workflows, and how your payment cycle runs.
Security
An Accounts Payable Specialist works with some of the most sensitive data in any organization: vendor bank details, payment records, and your company's own banking information. So we make sure that data stays protected. We monitor their systems, manage their access, and secure their devices with endpoint and data-loss protection. Plus add an extra layer for highly confidential work, by placing them in a secure GoTeam-managed office in Cebu. Put simply, your data is treated exactly as we would our own.
Frequently asked questions
What does a GoTeam Accounts Payable Specialist do?
A GoTeam Accounts Payable Specialist manages your entire vendor payment cycle. They verify your invoices, code your expenses, pay your vendors, and reconcile your payables against the general ledger at close. Think of them as someone who makes sure every dollar leaving your business is checked, authorized, and recorded, and someone who gives leadership a clear picture of where your payables stand.
What's the difference between accounts payable and accounts receivable?
Accounts payable is money your business owes to others. Accounts receivable is money owed to your business. An AP Specialist handles the expense side: processing vendor invoices, scheduling payments, reconciling supplier accounts, and making sure what you owe goes out correctly and on time. An AR Specialist handles the income side: sending invoices, collecting payments, managing aging balances, and making sure what you’re owed comes in. They work on opposite sides of the ledger, but both feed into the same financial picture. GoTeam staffs both roles.
What's the difference between an Accounts Payable Specialist and a Bookkeeper?
An Accounts Payable Specialist owns your vendor payment cycle: invoice verification, coding, payment execution, vendor reconciliation, and expense management. A Bookkeeper owns your full set of books: recording transactions across all accounts, managing the general ledger, reconciling bank statements, and producing financial reports. And while payables is part of those books, a dedicated AP Specialist goes deeper into vendor management, payment controls, and payables compliance than a Bookkeeper typically would. If your AP volume and vendor complexity justify a dedicated person on the payment cycle alone, that’s when a specialist earns their place over a generalist.
What seniority levels of AP Specialist can I hire through GoTeam?
GoTeam places AP professionals from Clerk through to Senior. A Clerk-level specialist handles invoice data entry, payment posting, and document management. A Senior AP Specialist owns the full vendor payment cycle: invoice verification, payment execution, vendor reconciliation, expense management, close support, and AP reporting. The page you’re reading is written to the Senior level, but we place specialists across both levels and everything in between. Let us know what you’re looking for and we’ll match the right specialist to your needs on our first call.
Can I hire a hybrid AP/AR Specialist?
Yes. Many mid-market businesses combine accounts payable and accounts receivable under one role, especially when their transaction volume doesn’t justify two dedicated people. That’s why we also source AP/AR hybrid specialists who handle both sides of the ledger: vendor payments and expense processing on the payable side, invoicing and collections on the receivable side. If you’d rather combine both roles into one, let us know and we’ll recruit for it.
Can my AP Specialist also handle bookkeeping?
It depends on the scope. An AP Specialist can handle some bookkeeping tasks that sit adjacent to the payables function, like general ledger coding, bank reconciliations, and month-end journal entries. But if you need someone managing your full set of books, including financial reporting, payroll entries, and multi-account reconciliations, that’s Bookkeeper-level work. The good news is we place Bookkeepers too, and if you need a role that covers both, we can map out the right setup with you on our first call.
What tools and platforms do your AP Specialists work in?
GoTeam Accounts Payable Specialists are experienced across Bill.com, QuickBooks, Xero, NetSuite, Sage and Sage Intacct, MYOB, and Excel. And when the role calls for expense management, they’re just as comfortable in tools like SAP Concur, Expensify, and Ramp. For anything not listed here, let us know on our first call. We can recruit against your specific tech stack, and source specialists with experience in the platforms your business actually uses.
What's the difference between dedicated AP staffing and AP outsourcing?
At GoTeam, dedicated staffing is at the core of everything we do. When you engage us, you get your own Accounts Payable Specialist who works within your systems, reports to your team, and learns your vendors and approval workflows from the inside. And they’re managed by you, while we handle the hiring, admin, equipment, and security behind them. Managed AP outsourcing is a wholly different model. A provider takes over your payables function and runs it on their systems, using their processes. You send them your invoices and they process them on your behalf. The difference between both comes down to control. If you want someone embedded in your business who runs AP your way, dedicated staffing is the way to go. If you want the function handled externally without managing the person, that’s managed outsourcing.
Do your AP Specialists work in my time zone?
Yes. Every GoTeam Accounts Payable Specialist works your business hours, in your time zone. They join your standups, attend your meetings, and are available when your team is working. Most of our AP placements support US business hours, but we also staff for Australian, UK, and New Zealand time zones.
How quickly can a GoTeam Accounts Payable Specialist start?
We handle the recruiting, vetting, and setup, so your Accounts Payable Specialist can be ready in as little as two weeks. Exactly how fast depends on how specialized the role is, which we’ll map out with you on our first call.
What qualifications do your AP Specialists have?
GoTeam screens for hands-on experience and platform proficiency, not credentials for the sake of credentials. At the Senior level, that means deep experience across the full vendor payment cycle: invoice verification, payment execution, vendor reconciliation, expense management, and close support, typically with five or more years in the function. At the Clerk level, it means strong posting accuracy, invoice processing experience, and a solid working knowledge of accounting software. CPA certification isn’t required for AP roles and isn’t something we screen for at this level, but every specialist is screened against US GAAP, with particular depth in expense recognition, accruals, and payables classification, and equally prepared for IFRS and Australian Accounting Standards if your business requires it.
Can an Accounts Payable Specialist support our monthly close?
Yes. At the Senior level, your Accounts Payable Specialist delivers a clean, fully reconciled payables position to the close team every month. That includes completing the AP reconciliations, posting the accruals, preparing the supporting documentation, and tying the AP sub-ledger to the general ledger, all before the close deadline. They’re not just handing numbers to the close team. They’re making sure the payables side is signed off and ready, so your close runs on time.
How do you handle data security?
Your Accounts Payable Specialist works with sensitive data: vendor bank details, payment records, and your company’s own banking information. So GoTeam protects that data with monitored systems, managed access controls, and endpoint and data-loss protection on every device. For highly confidential work, we can also place your specialist in a secure GoTeam-managed office in Cebu. Put simply, your data is treated exactly as we would our own.
Can accounting firms hire AP Specialists through GoTeam?
Yes. We don’t just build AP teams for in-house finance departments. We also staff for firms and multi-client practices that manage payables on behalf of their own clients, which means your AP Specialist can learn each client’s vendors, payment workflows, and approval processes, and manage them the same way your local team would.
What if we're not happy with our Accounts Payable Specialist?
We offer a replacement guarantee. If your Accounts Payable Specialist isn’t meeting the standard you expect, we’ll find you a replacement at no additional cost. We don’t lock you into a fit that isn’t working. Our goal is a long-term placement that performs, and we stand behind that.
What countries do your AP Specialists work with?
GoTeam Accounts Payable Specialists support businesses across the US, Australia, the UK, New Zealand, and Singapore. And because each market has its own reporting requirements, our specialists are screened accordingly, whether that’s US GAAP, IFRS, or Australian Accounting Standards including ATO compliance and BAS reporting. Wherever you’re based, your specialist fits your hours, your process, and your team.
Need more than an Accounts Payable Specialist?
Whatever your finance and accounting team needs, we can fill it with trusted GoTeam specialists who are screened, trained in AI, and managed just like your Accounts Payable Specialist.
Start with the role you need most.
Add the rest as you grow.
Let's find your Accounts Payable Specialist
One call is all it takes to start. Tell us how you pay your vendors, and we'll match you with the right specialist and walk you through the cost and the timeline to get them on your team.