Accounts Payable and Administration Clerk | WFH (Cebu), Day-Shift | Up to PHP35K
GoTeam is seeking an experienced and detail-oriented Accounts Payable and Administration Clerk to join our team. As the AP and Administration Clerk, you will play a vital role in ensuring the smooth and efficient operation of administrative tasks, payroll responsibilities, accounts payable duties, and payment processing. If you thrive in a virtual work environment and possess strong organizational skills, we encourage you to apply for this exciting opportunity.
You will be working with a prominent Australian-owned engineering firm renowned for its comprehensive in-house expertise. They specialize in delivering end-to-end solutions encompassing design, manufacturing, installation, commissioning, training, and service for single component supply, plant and equipment, or full project execution. With a rich legacy and deep-rooted experience across diverse sectors like mining, rail, defence, motorsport, and construction, the company takes pride in pioneering industry-first, bespoke solutions tailored to specific needs.
In this position, you will be:
Administrative Duties
- Providing support to teams in agreement administration by maintaining the agreement register, uploading documents to Hello Sign, and filing signed documents.
- Effortlessly handling phone and email communication, ensuring messages are promptly sorted and directed to the appropriate personnel.
- Proficiently managing vendor forms, ensuring their accurate preparation, distribution, and meticulous filing.
Payroll Responsibilities
- Skillfully overseeing time log changes, meticulously approving and updating time logs through the payroll inbox.
- Expertly handling payroll forms, efficiently sending them to Hello Sign for managerial approval and diligently processing approved forms.
- Maintaining the weekly payroll with precision, compiling time log data into comprehensive payroll reports, and submitting them to the accountant for timely payment.
Accounts Payable Tasks
- Taking charge of the accounts payable inbox, promptly processing supplier invoices and statements, while proficiently routing emails to the appropriate contacts.
- Conducting credit card transactions efficiently and accurately, adhering to company policies and regulatory requirements.
- Exhibiting exceptional vendor relations skills, proactively resolving any discrepancies or issues with vendors or internal stakeholders.
Payment Processing
- Skillfully processing weekly payments in Tencia, the company’s accounting system, ensuring accuracy and timeliness in financial transactions.
- Responsibly handling urgent payments as needed in Tencia, guaranteeing swift and accurate disbursements.
- Collaborating seamlessly with the company accountant to rectify any discrepancies in vendor statements, expertly managing vendor reconciliation.
Skills and Qualifications:
- A high school diploma or a bachelor’s degree is required. Additional certifications or relevant coursework in administration, finance, or related fields will be considered a strong advantage.
- A minimum of 3-5 years of previous experience in administrative roles, payroll, accounts payable, or similar positions is preferred.
- Strong proficiency in written and spoken English for effective communication with international teams and clients.
- Prior experience with AU clients is highly desirable and will be favorably considered.
- Experience in virtual or remote work environments is advantageous.
- Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint), email clients, and online document management platforms
- Comfort and familiarity with using online platforms, cloud-based software, and virtual communication tools are highly valued.
- Accurate and efficient data entry skills, along with the ability to meticulously manage and organize data
- Demonstrated problem-solving skills and the capacity to think critically in order to resolve issues and challenges
- Effective communication skills, both written and verbal, are paramount to interacting professionally with team members, vendors, and clients.
- Strong organizational skills are essential to manage multiple tasks, meet deadlines, and prioritize effectively.
- Meticulous attention to detail is vital to ensure precise processing of payroll, meticulous management of vendor invoices, and accurate handling of payment files.
Your Benefits:
- Company-provided laptop and an extra monitor for enhanced productivity and convenience.
- 7 Habits of Highly Effective People Training.
- Your copy of “Little Black Book for Stunning Success”
- Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life.
- Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner.
- 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues.
- Free legal advice and financial consultations as part of the EAP.
- P1,000,000 Life Insurance coverage.
- Leave policy granting 10 days of annual leave, increasing to 15 days after one year.
- Welcome gift on your first day.
- Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards.
- Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights.
- Welcome Tea with the CEO and work anniversary celebrations.
- Earn up to P10K employee referral bonus and a chance to win a trip for two (2) to Bali, Indonesia.
Your Family’s Benefits:
- 24/7 access to confidential counseling support for mental health for four family members through our Employee’s Family Assistance Program (EFAP).
- Preventive Care: Health Education Counseling on diet or exercise, periodic monitoring of health problems, family planning counseling, four (4) wellness sessions, 5 sessions of Mindcare Counseling per member per year with ₱5,000 reimbursement once the 5 sessions are fully consumed.
- Free legal advice and financial consultations for four family members as part of the EFAP.
- Free Telemedicine for four family members.
- Personal invites for your family members to our monthly virtual events, with opportunities to win prizes.
Our Story
In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.
In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., the U.K. and Singapore. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.
The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.
Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.
Monthly “Discover You” events are being held to ensure that the entire company is up-to-date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.
At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.
Learn more about Our Culture here: https://go.team/ph/our-culture/
IMPORTANT: While this is a work-from-home arrangement, should any recurring issues arise, i.e., internet connectivity, power supply issues, background noise, and alike, you shall be requested to work at the nearest GoTeam office or accredited establishments.
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