Corporate License and Registration Administrator | Full-Remote, Night-Shift | Up to PHP60K

GoTeam is seeking a highly qualified Corporate License and Registration Administrator responsible for ensuring timely and accurate fulfillment of state corporate license, registration, and insurance requirements, including new state registrations resulting from acquisitions. The ideal candidate will possess excellent organizational and communication skills, with experience in license and corporate registration filing for multiple US states. This role reports to the Sr. Director of Revenue Operations.

Your client is a specialized semi-trailer solutions provider founded in 1997 in Salt Lake City, Utah. They offer new and used trailer services including sales, leasing, rental, repair and maintenance, and parts from ten dealerships in eight states throughout the West, Southwest, and Midwest. They are committed to delivering exceptional customer service and providing in-house financing options to meet their clients’ diverse needs.

In this position, you will be:

• Completing application forms and filing requirements for the company’s transactions involving buying, selling, leasing, renting, and servicing trailers across all states of operation.
• Ensuring timely and accurate completion of license renewals to maintain compliance with state regulations.
• Managing and obtaining bonds as needed in accordance with individual state requirements.
• Administering service licenses for trailers, including mobile truck services, based on state-specific regulations.
• Assessing situations to determine their importance, urgency, and associated risks, and make clear and timely decisions in the best interests of the organization.
• Facilitating effective communication and coordination between brokers and customer/site requests
• Managing the process of handling Certificate of Insurance requests from operational sites to the corporate broker.
• Setting priorities, developing work schedules, monitoring progress, and meticulously tracing details, data, information, and activities
• Overseeing vendors, such as CT Corp or other legal entities, involved in supporting licensing and appointment issues, including the appointment of agents and brokers.
• Registration Liaison Functions
• Serving as a registration liaison to clients and team members, providing proactive advice and guidance on current and upcoming issues related to registration.
• Supporting the resolution of any issues or concerns arising from registration matters.
• Collaborating cooperatively and effectively with others to establish goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Providing comprehensive guidance on registration and disclosure-related rules and regulations to ensure compliance.

Skills and Qualifications:

• At least 3 years of experience in filing US state forms or registrations is required
• Multi-state experience is preferred but not required.
• US Paralegal experience is a plus, providing a strong foundation in legal documentation and processes.
• Proactive individual with exceptional attention to detail skills, ensuring accuracy and thoroughness in completing tasks and documentation.
• Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Effective communication skills, both written and verbal, to liaise with internal teams, clients, and external vendors.
• Proficient in using relevant software and tools for documentation and record-keeping.
• Analytical thinking and problem-solving abilities to assess situations and make sound decisions.
• Ability to work independently with minimal supervision and as part of a team, collaborating effectively to achieve organizational goals.

Your Benefits: 

• Company-provided laptop and an extra monitor for enhanced productivity and convenience. 
• 7 Habits of Highly Effective People Training. 
• Your copy of “Little Black Book for Stunning Success” 
• Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life. 

• Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner. 
• 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues. 
• Free legal advice and financial consultations as part of the EAP. 
• P1,000,000 Life Insurance coverage. 
• Leave policy granting 10 days of annual leave, increasing to 15 days after one year. 

• Welcome gift on your first day. 
• Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards. 
• Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights. 
• Welcome Tea with the CEO and work anniversary celebrations. 
• Earn up to P10K employee referral bonus and a chance to win a trip for two (2) to Bali, Indonesia. 

Your Family’s Benefits: 

• 24/7 access to confidential counseling support for mental health for four family members through our Employee’s Family Assistance Program (EFAP). 
• Preventive Care: Health Education Counseling on diet or exercise, periodic monitoring of health problems, family planning counseling, four (4) wellness sessions, 5 sessions of Mindcare Counseling per member per year with ₱5,000 reimbursement once the 5 sessions are fully consumed. 
• Free legal advice and financial consultations for four family members as part of the EFAP. 

• Free Telemedicine for four family members. 
• Personal invites for your family members to our monthly virtual events, with opportunities to win prizes.

Our Story

In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.

In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., U.K. and Singapore, among others. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.

The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.

Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.

Monthly “Discover You” events are being held to ensure that the entire company is up to date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.

At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.

Learn more about Our Culture here: https://go.team/ph/our-culture/

IMPORTANT: While this is a work-from-home arrangement, if any recurring issues arise i.e., internet connectivity, power supply issues, background noise, and alike, you shall be requested to work in the nearest GoTeam office or accredited establishments.