Virtual Executive Assistant | Onsite, Night-Shift | Up to PHP30K

Join GoTeam‘s dynamic team as a Virtual Executive Assistant, where you will play a pivotal role in supporting the team with candidate sorting and daily administrative tasks. As a key coordinator and organizer, you will ensure the seamless functioning of our HR department, making a significant impact on our recruitment processes and overall efficiency.

Your client is a law firm specializing in immigration law, providing legal services to individuals and businesses seeking assistance in navigating the complex US Immigration system. Their goal is to help their clients obtain their legal status in the United States without having to leave the country.

In this position, you will be:

• Reviewing and assessing applications, resumes, and cover letters for current job openings in collaboration with the HR team and assisting in shortlisting candidates based on predefined criteria, and helping schedule interviews.
• Providing comprehensive administrative support to the HR department, including managing emails, calendars, and document preparation while maintaining accurate records, drafting and proofreading correspondence, creating reports, and updating databases.
• Maintaining regular communication with candidates, hiring managers, and internal stakeholders to coordinate interview schedules and provide status updates and respond promptly and professionally to inquiries while maintaining strict confidentiality.
• Assisting in coordinating interviews, both virtual and in-person, by scheduling appointments, sending meeting invites, and ensuring all necessary resources and materials are available to candidates and interviewers.
• Collaborating with the HR team to facilitate the onboarding process for new hires. This involves preparing offer letters, coordinating background checks, verifying new hire paperwork, and communicating pre-employment requirements.
• Maintaining and updating HR databases, including candidate tracking systems and employee records while ensuring data accuracy, confidentiality, and compliance with data protection regulations.
• Supporting the HR department with ad hoc projects, such as researching HR best practices, contributing to employee engagement initiatives, organizing team events, and actively participating in process improvement efforts.

Skills and Qualifications:

• Proven experience as an administrative assistant or executive assistant, preferably within an HR department or related field.
• Exceptional organizational skills with the ability to effectively multitask and prioritize tasks.
• Excellent written and verbal communication skills, demonstrating meticulous attention to detail.
• Proficiency in using various software applications such as MS Office Suite, email clients, and HR databases.
• Ability to maintain utmost confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills, enabling effective collaboration within a team environment.
• Self-motivated and proactive, demonstrating the ability to work independently and meet deadlines.
• Familiarity with HR processes and recruitment practices is highly advantageous.
• Experience working remotely or in a virtual team environment is preferred, showcasing adaptability and efficient remote work capabilities.
• Candidate must be willing to work in a temporary position for up to 3 months, with the potential for permanent placement afterwards

Your Benefits:

• A laptop and one additional monitor for dual monitor functionality.
• Your copy of “Little Black Book for Stunning Success”
• Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life.
• Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner.
• 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues.
• Free legal advice and financial consultations as part of the EAP.
• P1,000,000 Life Insurance coverage.
• Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards.
• Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights.

Your Family’s Benefits:

• 24/7 access to confidential counseling support for mental health for four family members through our Employee’s Family Assistance Program (EFAP).
• Preventive Care: Health Education Counseling on diet or exercise, periodic monitoring of health problems, family planning counseling, four (4) wellness sessions, 5 sessions of Mindcare Counseling per member per year with ₱5,000 reimbursement once the 5 sessions are fully consumed.
• Free legal advice and financial consultations for four family members as part of the EFAP.
• Free Telemedicine for four family members.
• Personal invites for your family members to our monthly virtual events, with opportunities to win prizes.

Our Story

In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.

In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., U.K. and Singapore, among others. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.

The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.

Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.

Monthly “Discover You” events are being held to ensure that the entire company is up-to-date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.

At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.

Learn more about Our Culture here: https://go.team/ph/our-culture/