Executive Assistant Full-remote, Night-Shift Up to PHP45K
Join our dynamic team at GoTeam as an Executive Assistant, where you will play a pivotal role in supporting personal and business-related tasks, ensuring smooth operations, and directly impacting the growth and future of our organization. As the right-hand to our Director of Operations, you will have significant influence, responsibility, and abundant opportunities for professional growth.
You’ll get the chance to collaborate with an esteemed client – a privately held real estate investment, development, and asset management company based in the lively San Francisco Bay Area. They focus on acquiring well-located net leased retail and industrial properties, along with grocery-anchored neighborhood shopping centers that demonstrate strong real estate fundamentals and unit-level economics. The organization takes great pride in blending the creativity and adaptability of a boutique firm with the solid discipline and risk management practices of an established institutional investment company.
In this position, you will be:
- Controlling company calendar, plan and forecast regular team meetings, quarterly reviews, corporate travel, and other key events to maintain efficient scheduling and organization.
- Identifying innovative solutions to enhance team communication, collaboration, and workflow efficiency, contributing to the overall productivity of the organization.
- Providing administrative assistance to other executives, coordinating events, catering orders, IT support, and overseeing office logistics to ensure a seamless and productive work environment.
- Offering organizational support, including managing correspondence, handling travel arrangements, and assisting with special projects, research, and analysis.
- Tracking and managing individual employee, department, and company goals, objectives, and key performance indicators (OKRs and KPIs).
- Facilitating the onboarding process for new employees, ensuring a smooth integration into the company culture and operations.
- Conducting research and maintaining ownership information databases for various properties
- Overseeing all company department email accounts and correspondence, ensuring timely and professional communication across different functional areas.
- Assisting in marketing efforts for internal company initiatives and external investment projects
Skills and Qualifications:
- A Bachelor’s degree in a related field is required to demonstrate a strong educational foundation for the position.
- A self-starter and hard-working individual, showcasing dedication and a proactive approach to tasks.
- Proficiency in Microsoft Office and Microsoft 365 Suite (Word, Excel, PowerPoint, Outlook), enabling seamless collaboration and communication within the team.
- Ability to anticipate needs, problem-solve, and identify effective solutions, coupled with exceptional organizational skills and the ability to prioritize tasks efficiently.
- Excellent verbal and written communication skills, fostering clear and effective interactions with team members and stakeholders.
- Strong interpersonal skills, building positive relationships and fostering a supportive work environment.
- Flexibility to work outside of regular business hours when necessary to meet important deadlines or handle urgent matters.
- Company-provided laptop and an extra monitor for enhanced productivity and convenience.
- 7 Habits of Highly Effective People Training.
- Your copy of “Little Black Book for Stunning Success”
- Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life.
- Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner.
- 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues.
- Free legal advice and financial consultations as part of the EAP.
- P1,000,000 Life Insurance coverage.
- Leave policy granting 10 days of annual leave, increasing to 15 days after one year.
- Welcome gift on your first day.
- Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards.
- Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights.
- Welcome Tea with the CEO and work anniversary celebrations.
- Earn up to P10K employee referral bonus and a chance to win a trip for two (2) to Bali, Indonesia.
Your Family’s Benefits:
- 24/7 access to confidential counseling support for mental health for four family members through our Employee’s Family Assistance Program (EFAP).
- Preventive Care: Health Education Counseling on diet or exercise, periodic monitoring of health problems, family planning counseling, four (4) wellness sessions, 5 sessions of Mindcare Counseling per member per year with ₱5,000 reimbursement once the 5 sessions are fully consumed.
- Free legal advice and financial consultations for four family members as part of the EFAP.
- Free Telemedicine for four family members.
- Personal invites for your family members to our monthly virtual events, with opportunities to win prizes.
In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.
In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., the U.K. and Singapore. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.
The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.
Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.
Monthly “Discover You” events are being held to ensure that the entire company is up-to-date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.
At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.
Learn more about Our Culture here: https://go.team/ph/our-culture/
IMPORTANT: While this is a work-from-home arrangement, should any recurring issues arise, i.e., internet connectivity, power supply issues, background noise, and alike, you shall be requested to work at the nearest GoTeam office or accredited establishments.