Executive Admin Assistant | Full-Remote, Night-Shift | Up to PHP50K
GoTeam is currently seeking a highly skilled and organized Executive Admin Assistant to join our esteemed team. In the initial phase, this role will involve managing a moderate workload as our administrative tasks are centralized from the UK. However, as the business undergoes significant growth and expansion, this position will take on enhanced responsibilities and plays a pivotal role in supporting our evolving operations. If you possess exceptional attention to detail, proficiency in CRM systems, and excellent communication skills, we invite you to apply and become a valued member of our professional team.
Your client is a European-owned Philippine-based company that specializes in outsourcing, digital, inbound and outbound marketing, virtual assistance, and IT services.
In this position, you will be:
- Efficiently inputting and managing data within the CRM system
- Maintaining and organizing calendars for executives and team members
- Editing, reviewing, and creating impactful PowerPoint presentations and proposals
- Facilitating the seamless integration of new team members and assisting with their onboarding process
- Coordinating printing services across various locations in the US and Canada
- Conducting thorough follow-ups with clients and collaborate with the Finance department regarding payment inquiries
- Potentially managing flight bookings for teams or identify reliable travel agencies
- Providing prompt and reliable support in resolving IT issues and fulfilling IT-related requests
- Serving as a pivotal point of contact between the North American and UK operation teams
- Assisting in consolidating reports and generating comprehensive documentation
Skills and Qualifications:
- Proven track record as an administrative assistant or executive assistant
- Experience working with international clients, understanding their unique needs and cultural nuances, and delivering exceptional service.
- Excellent communication skills, both written and verbal, with the ability to convey information clearly and concisely.
- Strong proactive approach, consistently taking initiative, anticipating needs, and going above and beyond to deliver outstanding support.
- Exceptional organizational abilities and adept time management skills to effectively prioritize tasks, meet deadlines, and handle multiple responsibilities simultaneously.
- Proficient in utilizing office productivity software, including CRM systems, calendar management tools, and presentation software.
- Strong attention to detail and accuracy in data entry and documentation.
- Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
- Collaborative team player with excellent interpersonal skills and the ability to foster positive working relationships with colleagues at all levels.
- Adaptability and flexibility to thrive in a rapidly changing and evolving business environment.
- Dual-monitor PC setup or laptop for your home.
- 7 Habits of Highly Effective People Training
- Your copy of “The 7 Habits of Highly Effective People” and “Little Black Book for Stunning Success”
- Exceed Institute – Training and tools to help you navigate life and build a rich and connected family life.
- HMO coverage from start date for you and one dependent, for free. With P200K coverage, private room, and P10K reimbursement for medications. You may enroll up to 4 additional dependents.
- 24/7 access to counselling support for mental health. Our Employee Assistance Program (EAP) will help you thrive amid parenting challenges, stress, or relationship issues.
- Free legal advice and financial consultations, also as part of the EAP.
- P1,000,000 Life Insurance coverage
- 10 days leave (Year 1), rising to 15 days leave after Year 1
- Welcome gift on your first day
- Monthly Discover You lunch (CEO presentation, leadership training, Values Awards)
- Monthly gratitude celebrations & Prizes (Trivia, Talent Night, Personal Development, Acoustic Nights)
- Welcome Tea with the CEO and work anniversary celebrations
- P10K referral bonus, plus a chance to win a trip for 2 to Bali, Indonesia
- Free coffee for our office-based team
Your Family’s Benefits (Yes, that’s right, we care about your family):
- 24/7 access to confidential counselling support for mental health for 4 family members. Our Employee’s Family Assistance Program (EFAP) will help your loved ones thrive amid personal issues.
- Free legal advice and financial consultations for 4 family members, also as part of the EFAP.
- Free Telemedicine for 4 family members
- Personal invites for your family members to our monthly virtual events (and yes, they can win prizes, too)
- P10K referral bonus for your family members
In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.
In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., the U.K. and Singapore. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.
The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.
Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.
Monthly “Discover You” events are being held to ensure that the entire company is up-to-date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.
At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.
Learn more about Our Culture here: https://go.team/ph/our-culture/
IMPORTANT: While this is a work-from-home arrangement, should any recurring issues arise, i.e., internet connectivity, power supply issues, background noise, and alike, you shall be requested to work at the nearest GoTeam office or accredited establishments.