Senior Executive Assistant | WFH, Night Shift Job | Up to PHP30K

GoTeam is in search of a Senior Executive Assistant to provide top-notch administrative assistance to the CEO. The ideal candidate should possess exceptional organizational, professional, communication, and interpersonal skills. The candidate will also be responsible for efficiently managing the daily operations of the CEO’s office, handling confidential information with discretion, arranging travel and meetings, and acting as the main point of contact between the CEO and other executives and external partners.

The client is a strategic, innovative leader with a proven track record of building successful tech businesses for the last 25 years and has been instrumental in building business models for success based in New Jersey, USA.

In this position, you will be:

• Providing comprehensive administrative support to the CEO, including managing the CEO’s calendar, scheduling appointments, and arranging travel and accommodations.
• Serving as the primary point of contact for the CEO’s office, screening calls, and handling inquiries with a professional demeanor.
• Managing and maintaining the CEO’s email and correspondence, drafting letters, memos, and other documents as required, and ensuring timely responses.
• Preparing reports, presentations, and other materials for the CEO.
• Attending meetings and taking detailed notes on behalf of the CEO, ensuring follow-up actions are taken where necessary, and circulating meeting minutes.
• Fostering effective communication and collaboration between other executives and departments to ensure business objectives are met.
• Handling confidential and sensitive information with the utmost discretion and professionalism.
• Managing special projects and other duties as assigned by the CEO.

Skills and Qualifications:

• Bachelor’s degree in business administration, communications, or a related field.
• Minimum 5 years of experience as an Executive Assistant, preferably in a corporate environment.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent attention to detail and ability to multitask in a fast-paced environment.
• Excellent written and verbal communication skills with proficiency in Microsoft Office suite and other relevant software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance with experience working in a corporate environment and with foreign clients.
• Strong communication and time management skills to manage competing priorities effectively.

Your Benefits:

• Dual-monitor PC setup or laptop for your home.
• 7 Habits of Highly Effective People Training
• Your copy of “The 7 Habits of Highly Effective People” and “Little Black Book for Stunning Success”
• Exceed Institute – Training and tools to help you navigate life and build a rich and connected family life.
• HMO coverage from start date for you and one dependent, for free. With P200K coverage, private room, and P10K reimbursement for medications. You may enroll up to 4 additional dependents.
• 24/7 access to counselling support for mental health. Our Employee Assistance Program (EAP) will help you thrive amid parenting challenges, stress, or relationship issues.
• Free legal advice and financial consultations, also as part of the EAP.
• P1,000,000 Life Insurance coverage
• 10 days leave (Year 1), rising to 15 days leave after Year 1
• Welcome gift on your first day
• Monthly Discover You lunch (CEO presentation, leadership training, Values Awards)
• Monthly gratitude celebrations & Prizes (Trivia, Talent Night, Personal Development, Acoustic Nights)
• Welcome Tea with the CEO and work anniversary celebrations
• P10K referral bonus, plus a chance to win a trip for 2 to Bali, Indonesia
• Free coffee for our office-based team

Your Family’s Benefits (Yes, that’s right, we care about your family):

• 24/7 access to confidential counselling support for mental health for 4 family members. Our Employee’s Family Assistance Program (EFAP) will help your loved ones thrive amid personal issues.
• Free legal advice and financial consultations for 4 family members, also as part of the EFAP.
• Free Telemedicine for 4 family members
• Personal invites for your family members to our monthly virtual events (and yes, they can win prizes, too)
• P10K referral bonus for your family members

Our Story

In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.

In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., U.K. and Singapore, among others. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.

The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.

Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.

Monthly “Discover You” events are being held to ensure that the entire company is up-to-date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.

At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.

Learn more about Our Culture here: https://go.team/ph/our-culture/

IMPORTANT: While this is a Work From Home (WFH) arrangement, if any recurring issues arise i.e., internet connectivity, power supply issues, background noise, and alike, you shall be requested to work in the nearest GoTeam office or accredited establishments.