Executive Assistant to CEO | Full-Remote, Night Shift Job | Up to PHP30,000
GoTeam is looking for a dedicated Executive Assistant to join the team. The ideal candidate should be able to multitask, anticipate needs, create efficiencies, and stay flexible while coordinating key routines, tasks, and information flow for the Executive Team. This position requires the successful candidate to have the ability to discern between urgent and important matters, and effectively represent the company through various communication channels.
The client for this role aims to simplify traditionally complex aspects of real estate investing, such as taxation, operations, and legal issues, to provide a simple solution to their clients to enjoy the benefits of passive income. You will be working with a team of experienced professionals helping investors achieve high-yield returns in U.S. real estate investment in an easy and straightforward manner.
In this position, you will be:
- Demonstrating the ability to multitask effectively while maintaining a strategic focus, and continuously identifying opportunities to increase efficiency.
- Remaining adaptable to changes and anticipating the needs of the Executive Team, while staying in close communication with them.
- Coordinating and prioritizing key routines and tasks, ensuring seamless information flow, and making informed decisions about which tasks require urgent attention.
- Managing and prioritizing executive email correspondence, ensuring timely and effective communication with internal and external stakeholders.
- Scheduling and organizing meetings, conferences, and appointments for the executive team, including preparing meeting agendas, taking minutes, and distributing meeting materials.
- Coordinating travel arrangements, including transportation, lodging, and other logistics, for the executive team and other staff members as needed.
- Maintaining and updating executive calendars, ensuring accurate and up-to-date scheduling of appointments and events.
- Preparing reports, presentations, and other documents for internal and external communications, ensuring accuracy and professionalism in all materials.
- Acting as a liaison between the executive team and internal and external stakeholders, providing excellent customer service, and representing the company in a professional and positive manner.
Skills and Qualifications:
- Minimum of 3-5 years of experience in an Executive support or similar role.
- Experience working abroad or with BPO experience is highly desirable.
- Proven ability to work independently and make sound decisions under pressure.
- Demonstrated a sense of urgency, with the ability to prioritize tasks and meet deadlines in a fast-paced, deadline-driven environment.
- Excellent proficiency in Microsoft Office suite and ability to learn new systems quickly.
- Highly detail-oriented, organized, and able to thrive in a fast-paced, deadline-driven environment.
- Demonstrated ability to be flexible and responsive, with a positive attitude and a can-do spirit.
- Strong multitasking skills, with the ability to juggle multiple tasks and priorities simultaneously.
- Quick learner, with a talent for quickly adapting to new systems and processes as needed.
- Independent worker, capable of exercising sound judgment when making time-sensitive decisions.
- Strong problem-solving abilities, with a proactive and efficient approach to finding creative solutions.
- Excellent written and verbal communication skills, with the ability to communicate clearly and effectively with colleagues, clients, and partners.
- Highly resourceful team player, with the ability to work effectively both independently and collaboratively.
- Dual-monitor PC setup or laptop for your home.
- 7 Habits of Highly Effective People Training
- Your copy of “The 7 Habits of Highly Effective People” and “Little Black Book for Stunning Success”
- Exceed Institute – Training and tools to help you navigate life and build a rich and connected family life.
- HMO coverage from start date for you and one dependent, for free. With P200K coverage, private room, and P10K reimbursement for medications. You may enroll up to 4 additional dependents.
- 24/7 access to counselling support for mental health. Our Employee Assistance Program (EAP) will help you thrive amid parenting challenges, stress, or relationship issues.
- Free legal advice and financial consultations, also as part of the EAP.
- P1,000,000 Life Insurance coverage
- 10 days leave (Year 1), rising to 15 days leave after Year 1
- Welcome gift on your first day
- Monthly Discover You lunch (CEO presentation, leadership training, Values Awards)
- Monthly gratitude celebrations & Prizes (Trivia, Talent Night, Personal Development, Acoustic Nights)
- Welcome Tea with the CEO and work anniversary celebrations
- P10K referral bonus, plus a chance to win a trip for 2 to Bali, Indonesia
- Free coffee for our office-based team
Your Family’s Benefits (Yes, that’s right, we care about your family):
- 24/7 access to confidential counselling support for mental health for 4 family members. Our Employee’s Family Assistance Program (EFAP) will help your loved ones thrive amid personal issues.
- Free legal advice and financial consultations for 4 family members, also as part of the EFAP.
- Free Telemedicine for 4 family members
- Personal invites for your family members to our monthly virtual events (and yes, they can win prizes, too)
- P10K referral bonus for your family members
In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.
In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., the U.K. and Singapore. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.
The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.
Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.
Monthly “Discover You” events are being held to ensure that the entire company is up-to-date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.
At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.
Learn more about Our Culture here: https://go.team/ph/our-culture/
IMPORTANT: While this is a work-from-home arrangement, should any recurring issues arise, i.e., internet connectivity, power supply issues, background noise, and alike, you shall be requested to work at the nearest GoTeam office or accredited establishments.