Executive Assistant | Full-Remote, Night Shift Job | Up to PHP40,000
GoTeam is seeking a highly organized and experienced Executive Assistant to provide comprehensive administrative support to high-level executives within our organization. As an integral member of the executive team, you will play a crucial role in ensuring the smooth operation of the executive’s office and facilitating effective communication and coordination. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a high level of professionalism.
Your client is an innovative digital media company that focuses on building, acquiring, and operating user-centric brands, connecting millions of people globally with valuable content and tools. With a team spanning 5 continents and employing over 30 individuals, the client is committed to providing transparency, information, and resources that empower individuals to make confident decisions.
In this position, you will be:
- Scheduling and organizing appointments and meetings for the executives, including maintaining their calendars and making necessary travel arrangements.
- Handling correspondence and communication on behalf of the executive, including drafting emails, letters, and memos.
- Screening phone calls and responding to inquiries, redirecting them to appropriate parties, or handling them directly.
- Creating and maintaining filing systems, databases, and records, including confidential information.
- Conducting research and preparing reports, presentations, and other documents for the executive.
- Coordinating with other departments or external parties to arrange events, conferences, or meetings.
- Managing the executive’s expenses, including processing invoices, creating expense reports, and overseeing budgets.
- Providing administrative support to the executive team, including managing schedules, coordinating meetings, and ensuring deadlines are met.
- Acting as a liaison between the executive and other staff members, as well as external partners, stakeholders, or clients.
- Maintaining a professional and courteous demeanor at all times, representing the executive and the organization positively.
Skills and Qualifications:
- A Bachelor’s degree in a relevant field, demonstrating a strong educational foundation.
- Proficiency in relevant computer software and office equipment to efficiently carry out administrative tasks.
- Proven experience supporting a C-level executive for a minimum of 3 years, showcasing the ability to handle high-level responsibilities.
- Demonstrates a senior-level mindset, equipped with extensive experience as an Executive Assistant.
- Excellent organizational skills to effectively manage complex calendars, appointments, and meetings.
- Strong communication skills, both written and verbal, enabling clear and professional correspondence.
- Detail-oriented mindset, ensuring accuracy and precision in all tasks and documentation.
- Ability to work under pressure, efficiently multitask, and prioritize responsibilities to meet deadlines.
- Possesses a high level of discretion and professionalism, safeguarding confidential information and handling sensitive matters with utmost care.
- Dual-monitor PC setup or laptop for your home.
- 7 Habits of Highly Effective People Training
- Your copy of “The 7 Habits of Highly Effective People” and “Little Black Book for Stunning Success”
- Exceed Institute – Training and tools to help you navigate life and build a rich and connected family life.
- HMO coverage from start date for you and one dependent, for free. With P200K coverage, private room, and P10K reimbursement for medications. You may enroll up to 4 additional dependents.
- 24/7 access to counselling support for mental health. Our Employee Assistance Program (EAP) will help you thrive amid parenting challenges, stress, or relationship issues.
- Free legal advice and financial consultations, also as part of the EAP.
- P1,000,000 Life Insurance coverage
- 10 days leave (Year 1), rising to 15 days leave after Year 1
- Welcome gift on your first day
- Monthly Discover You lunch (CEO presentation, leadership training, Values Awards)
- Monthly gratitude celebrations & Prizes (Trivia, Talent Night, Personal Development, Acoustic Nights)
- Welcome Tea with the CEO and work anniversary celebrations
- P10K referral bonus, plus a chance to win a trip for 2 to Bali, Indonesia
- Free coffee for our office-based team
Your Family’s Benefits (Yes, that’s right, we care about your family):
- 24/7 access to confidential counselling support for mental health for 4 family members. Our Employee’s Family Assistance Program (EFAP) will help your loved ones thrive amid personal issues.
- Free legal advice and financial consultations for 4 family members, also as part of the EFAP.
- Free Telemedicine for 4 family members
- Personal invites for your family members to our monthly virtual events (and yes, they can win prizes, too)
- P10K referral bonus for your family members
In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.
In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., U.K. and Singapore, among others. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.
The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.
Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.
Monthly “Discover You” events are being held to ensure that the entire company is up to date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.
At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.
Learn more about Our Culture here: https://go.team/ph/our-culture/
IMPORTANT: While this is a work-from-home arrangement, if any recurring issues arise i.e., internet connectivity, power supply issues, background noise, and alike, you shall be requested to work in the nearest GoTeam office or accredited establishments.