Executive Assistant | Office-Based, Night Shift Job | Up to PHP35K
GoTeam is looking for an Executive Assistant who will be responsible for organizing and maintaining the executive’s schedule, coordinating travel arrangements, managing expenses, and handling other administrative tasks as assigned. The ideal candidate will have excellent organizational skills, be able to prioritize tasks effectively, and possess strong communication and interpersonal abilities.
Your client is a law firm specializing in immigration law, providing legal services to individuals and businesses seeking assistance in navigating the complex US Immigration system. Their goal is to help their clients obtain their legal status in the United States without having to leave the country.
In this position, you will be:
- Providing administrative support to executives and aiding them in managing their schedules and day-to-day matters.
- Attending meetings with executives, taking accurate notes, and distributing them to relevant parties.
- Drafting slides, meeting notes, and documents as requested by executives.
- Resolving administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions.
- Managing calendar activities, coordinating schedules, finalizing meetings, and scheduling conference calls.
- Taking accurate minutes and following up on action items.
- Responsible for written communication, including composing Google documents, creating presentations, and Excel spreadsheets.
Skills and Experience:
- Possess a business-related degree or equivalent.
- Proven experience in providing support to CEOs or Heads of Departments.
- Proficient in using Google Docs, Sheets, Slides, Google Workspace, and Google Calendar.
- Strong time-management skills to prioritize tasks with competing deadlines.
- Effective written and oral English communication skills.
- Exceptional organizational skills to keep track of meetings, schedules, and appointments.
- Demonstrates a strong work ethic and prioritizes team success.
- Ability to thrive in a fast-paced work environment.
- Keen attention to detail
- Ability to coordinate and manage multiple concurrent projects.
- Familiarity with other relevant software and tools is a plus.
Your Benefits:
- A workstation equipped with a dual monitor set up in the office.
- 7 Habits of Highly Effective People Training
- Your copy of “The 7 Habits of Highly Effective People” and “Little Black Book for Stunning Success”
- Exceed Institute – Training and tools to help you navigate life and build a rich and connected family life.
- HMO coverage from start date for you and one dependent, for free. With P200K coverage, private room, and P10K reimbursement for medications. You may enroll up to 4 additional dependents.
- 24/7 access to counselling support for mental health. Our Employee Assistance Program (EAP) will help you thrive amid parenting challenges, stress, or relationship issues.
- Free legal advice and financial consultations, also as part of the EAP.
- P1,000,000 Life Insurance coverage
- 10 days leave (Year 1), rising to 15 days leave after Year 1
- Welcome gift on your first day
- Monthly Discover You lunch (CEO presentation, leadership training, Values Awards)
- Monthly gratitude celebrations & Prizes (Trivia, Talent Night, Personal Development, Acoustic Nights)
- Welcome Tea with the CEO and work anniversary celebrations
- P10K referral bonus, plus a chance to win a trip for 2 to Bali, Indonesia
- Free coffee for our office-based team
Your Family’s Benefits (Yes, that’s right, we care about your family):
- 24/7 access to confidential counselling support for mental health for 4 family members. Our Employee’s Family Assistance Program (EFAP) will help your loved ones thrive amid personal issues.
- Free legal advice and financial consultations for 4 family members, also as part of the EFAP.
- Free Telemedicine for 4 family members
- Personal invites for your family members to our monthly virtual events (and yes, they can win prizes, too)
- P10K referral bonus for your family members
Our Story
In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.
In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., U.K. and Singapore, among others. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.
The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.
Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.
Monthly “Discover You” events are being held to ensure that the entire company is up-to-date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.
At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.
Learn more about Our Culture here: https://go.team/ph/our-culture/
