Admin Assistant | Hybrid, Night Shift Job | Up to PHP30,000
GoTeam is seeking an experienced and highly organized Admin Assistant to join our team. As an Admin Assistant, you will play a crucial role in coordinating meetings, scheduling training, managing administrative tasks, and providing support to various departments. The ideal candidate should have strong organizational skills, attention to detail, and the ability to maintain confidentiality while being proficient in software applications such as Excel, Word, PowerPoint, and Canva.
Your client leads a legal practice based in California that is committed to making the legal system more accessible to everyone. With a team of experienced personal injury attorneys, they work to obtain medical treatment and fair compensation for clients.
In this position, you will be:
- Coordinating and scheduling meetings, calls, and appointments efficiently.
- Organizing, scheduling, and tracking training sessions, ensuring proper attendance and documentation.
- Administering and accurately recording attendance, quizzes, and surveys for training programs.
- Updating and maintaining training materials for the Leadership Program, ensuring they are organized and up to date.
- Assisting the Human Resources Team with ad hoc administrative and coordination tasks as required.
- Collaborating with cross-functional teams on various projects, providing support, and ensuring timely completion.
- Maintaining a comprehensive understanding of department processes and procedures.
- Safeguarding the confidentiality of sensitive business information and maintaining data privacy.
- Staying proactive and adaptable, willingly taking on new responsibilities, and acquiring new skills when needed.
Skills and Qualifications:
- A Bachelor’s degree in a related field is preferred.
- 1-2 years of relevant work experience as an Executive Assistant, legal assistant, or in a similar role.
- Proficiency in Internet software applications.
- Proficiency in spreadsheet software (Excel) and word processing software.
- Proficiency in PowerPoint and Canva for creating engaging presentations.
- Demonstrated commitment to maintaining confidentiality and exercising discretion.
- Strong organizational skills with meticulous attention to detail.
- Exceptional memorization skills for efficient task management.
- Proactive and self-motivated, capable of taking initiative when necessary.
- Excellent written and verbal communication skills.
- Ability to collaborate effectively with team members and stakeholders.
- Trustworthy and adept at handling sensitive information securely.
- Openness and enthusiasm for acquiring new skills and knowledge.
Must be willing to work in a hybrid work arrangement, consisting of working from the office on certain days located in Cebu City, Cebu.
- Enjoy a flexible work arrangement with a laptop provided to enable you to work from either home or the office, with a dual monitor on both locations.
- 7 Habits of Highly Effective People Training
- Your copy of “The 7 Habits of Highly Effective People” and “Little Black Book for Stunning Success”
- Exceed Institute – Training and tools to help you navigate life and build a rich and connected family life.
- HMO coverage from start date for you and one dependent, for free. With P200K coverage, private room, and P10K reimbursement for medications. You may enroll up to 4 additional dependents.
- 24/7 access to counselling support for mental health. Our Employee Assistance Program (EAP) will help you thrive amid parenting challenges, stress, or relationship issues.
- Free legal advice and financial consultations, also as part of the EAP.
- P1,000,000 Life Insurance coverage
- 10 days leave (Year 1), rising to 15 days leave after Year 1
- Welcome gift on your first day
- Monthly Discover You lunch (CEO presentation, leadership training, Values Awards)
- Monthly gratitude celebrations & Prizes (Trivia, Talent Night, Personal Development, Acoustic Nights)
- Welcome Tea with the CEO and work anniversary celebrations
- P10K referral bonus, plus a chance to win a trip for 2 to Bali, Indonesia
- Free coffee for our office-based team
Your Family’s Benefits (Yes, that’s right, we care about your family):
- 24/7 access to confidential counselling support for mental health for 4 family members. Our Employee’s Family Assistance Program (EFAP) will help your loved ones thrive amid personal issues.
- Free legal advice and financial consultations for 4 family members, also as part of the EFAP.
- Free Telemedicine for 4 family members
- Personal invites for your family members to our monthly virtual events (and yes, they can win prizes, too)
- P10K referral bonus for your family members
In 2014, our CTO and Founder Matt Kesby starts Go-Virtual Assistants (GO-VA) with one full-time member. The following year, CEO Fiona Kesby moves to Cebu to be onsite as the company scales. She emphasizes that the best way to attract talent is to take exceptional care of them.
In 8 years, GoTeam has grown its client base to business owners from Australia, the U.S., the U.K. and Singapore. Working with highly skilled and motivated team members in GoTeam gives these businesses all the benefits of outsourcing and offshoring, without any of the complications and additional costs of starting their own office locally.
The warmth and welcoming culture of GoTeam starts from Day 1, with our Chief Happiness Officers providing each new team member with a Welcome Kit. HMO Coverage for yourself and 1 dependent kick in on Day 1 as well.
Among GoTeam’s core values are Discovery and Humility. (The overarching one is Care.) Fiona sets an example of leading by these values by consistently encouraging team members to read and discover new skills, industry best practices, and advice for leadership, self-care, and growth.
Monthly “Discover You” events are being held to ensure that the entire company is up-to-date with current developments, celebrate wins from the previous month, and acknowledge those team members who have made an impact in their clients’ businesses and exceed expectations as well.
At GoTeam, no team member is left behind. Everyone is heard and made to feel that they truly belong.
Learn more about Our Culture here: https://go.team/ph/our-culture/
IMPORTANT: While this is a hybrid arrangement, should any recurring issues arise, i.e., internet connectivity, power supply issues, background noise, and alike, you shall be requested to work at the nearest GoTeam office or accredited establishments.